🤖 n8n-Powered AI Email Assistant for Gmail Inbox Management

Automatically organize 100% of incoming emails—deploy an AI that categorizes your Gmail with smart labeling, priority filtering, and custom folder creation.

What This n8n Workflow Does

This workflow automates Gmail organization with:

• AI-Powered Categorization:
• Analyzes email content, sender, and context using OpenAI.
• Matches emails to existing labels or creates new ones (e.g., "Project Alpha" or "Vendor Inquiry").
• Smart Label Management:
• Read labels: Scans all existing Gmail labels.
• Create label: Generates new nested labels (e.g., "AI/Client Queries").
• Assign label: Tags emails and removes "Inbox" for low-priority messages (ads/promotions).
• Contextual Memory:
• Uses a session buffer to track email history and labeling patterns.
• Scheduled Automation:
• Checks inbox every 5 minutes (customizable) for new emails.

n8n Setup & Installation

1. Import the JSON into your n8n instance.
2. Connect Credentials:

• Gmail OAuth (to access your inbox).
• OpenAI API key (for email analysis).

1. Customize (Optional):

• Adjust polling frequency in the Gmail Trigger node.
• Modify label rules in the Gmail Labelling Agent system prompt.

1. Activate: Launch the workflow—emails auto-organize instantly.

Why This Boosts Your Business

• Save 10+ Hours Weekly: Eliminate manual email sorting—focus on high-impact work.
• Zero Missed Messages: Critical emails stay in Inbox; promotions/ads get archived.
• Adaptive Organization: AI creates logical labels (e.g., "AI/Client_Followups") that mirror your workflow.
• Reduce Clutter: Auto-remove "Inbox" tag for low-priority emails.
• Scalable: Handles 500+ emails daily without slowdowns.

Deploy in 5 Minutes, Organize Forever—ideal for entrepreneurs, support teams, or anyone drowning in email chaos.