KAY25IVE FREE HR STARTER CHECKLIST

10 Documents to Prepare When Hiring a New Employee in Nigeria

Hiring a new employee comes with more than just finding the right candidate. Proper documentation helps employers organise the recruitment, employment, onboarding, probation and personnel-file process professionally.

The KAY25IVE HR SOLUTIONS Free HR Starter Checklist is a practical quick-start resource created for employers, business owners, HR officers and hiring managers in Nigeria.

Inside this checklist, you’ll find 10 key areas of employee documentation to help you know what to prepare, collect, verify and properly maintain when hiring a new employee.

WHAT YOU’LL FIND INSIDE

✓ Candidate Application & Recruitment Records

✓ Employment Offer & Acceptance

✓ Written Employment Contract

✓ Employee Personal Information / KYC File

✓ Supporting Documents & Verification

✓ Guarantor / Reference Documentation

✓ Policies & Employee Acknowledgements

✓ Payroll, Tax & Statutory Onboarding

✓ First-Day / Onboarding Records

✓ Probation, Personnel File & Ongoing Records

You’ll also get a one-page New-Hire Master Checklist that you can use as a quick final review to ensure your employee documentation file is properly organised.

WHO IS THIS FOR?

This resource is useful for:

• Small business owners

• Employers hiring their first employees

• HR officers and administrators

• Recruitment consultants

• Hiring managers

• Startups and growing businesses

• Business owners who want a more organised HR process

WHY YOU SHOULD GET IT

Instead of wondering “What documents do I need when hiring a new employee?”, use this checklist as a simple reference point throughout your hiring and onboarding process.

It helps you create a more consistent, documented and professional approach to employee records, while reminding you to collect only information that is lawful, relevant, necessary and properly protected.

BONUS: The checklist is extracted and reworked from the KAY25IVE HR SOLUTIONS Nigeria Employer New Staff Employment Documentation & HR Compliance Guide.

IMPORTANT NOTE⚠️

This checklist is a practical HR resource and not legal, tax, pension, data-protection or regulatory advice. Requirements may vary depending on the employee, role, industry and specific circumstances.

CONTACT KAY25IVE HR SOLUTIONS TODAY:

WhatsApp: +234 703 023 9635

Email: [email protected]