Automated Job Application & Interview Pipeline Tracker (Gmail to Sheets)

Stop updating manual job hunting spreadsheets or digging through a cluttered inbox for recruiter replies.

This workflow monitors your inbox for application confirmations, interview invitations, and status updates from major job portals and hiring platforms (like LinkedIn, Greenhouse, Lever, and Workday). It automatically logs the company name and role into your tracking sheet, updates the status from "Applied" to "Interview" or "Rejected", and pings you an organized weekly pipeline report on Telegram every Friday evening.

Step 1: Make a copy of the tracking sheet

Click here to create your personal copy of the sheet in your Google Drive:

👉 CLICK HERE TO COPY THE GOOGLE SHEET TEMPLATE

What is inside your download:

• The Application Ingestion Blueprint JSON: Automatically parses job platform emails and records your submissions.
• The Pipeline Summary Blueprint JSON: Delivers a weekly Friday tally of your active applications, upcoming interviews, and responses.
• The Job Hunt Master Pipeline Sheet: Formatted with status flags, date tracking, and clear pipeline stages.

Frequently Asked Questions:

• Does this only work for specific job boards?
• No. It is pre-configured for major platforms like Greenhouse, Lever, Workday, and LinkedIn, but you can easily track any direct company email address by adding their domain name in one field shown in the video.
• What happens when a company sends a rejection email?
• The reader detects standard update phrases (like "thank you for your interest" or "not moving forward"), locates the matching company record in your sheet, and updates the status to "Rejected" without creating a duplicate row.
• Do I have to keep my browser open for this to track my emails?
• No. Because the workflow lives in an online cloud environment, it runs in the background 24/7 even when your laptop is shut down or your phone is off.
• Can I run this for free right now?
• Yes. The video demonstrates how to sign up for an official 14-day free trial workspace so you can test and use the system immediately without paying anything upfront.