Performance Improvement Plan (PIP) | Structured PIP Template to Address Underperformance Fairly & Legally

A Performance Improvement Plan done right protects your business legally and gives your employee a genuine, fair chance to turn things around. Done wrong, it exposes you to legal risk and destroys trust.

This professionally structured PIP template is built to do it right — every time.

WHAT'S INSIDE:

✅ When to use a PIP guide — and when NOT to use one (critical distinction)

✅ Performance concerns section — document specific issues with dates and evidence

✅ Improvement goals table — specific, measurable goals with deadlines

✅ Company support commitments — what the business will provide during the PIP period

✅ Review checkpoints — Week 2 and Week 4 check-ins with summary sections

✅ Consequences statement — legally structured and clearly worded

✅ Three-way signature block — manager, HR, and employee sign-off

✅ Employee response note — confirms receipt without forcing agreement

PERFECT FOR:

→ HR managers managing underperforming employees

→ Line managers dealing with repeated performance or attendance issues

→ Small business owners who need a fair, documented process

→ Any organisation that wants to address performance issues professionally and legally

INSTANT DOWNLOAD | FULLY EDITABLE IN WORD OR GOOGLE DOCS | READY TO ISSUE TODAY

Need this adapted for your specific situation, industry, or country's labour law? Available on request.

Contact: [email protected]

Acacia VA Studio — Rooted in Reliability. Built for Growth.

Keywords: performance improvement plan Africa, PIP template Kenya, underperformance management, employee PIP form, HR disciplinary template, performance management Africa, editable PIP Word, small business HR Kenya, staff improvement plan, instant download HR template, labour law compliance Africa